Smartsheet vs Todoist
Comprehensive comparison for 2026 — features, pricing, and expert verdict
Overview
Choosing between Smartsheet and Todoist is a common dilemma for professionals looking for the right solution. Both platforms have carved out significant market positions, but they take notably different approaches to solving similar problems. In this comprehensive comparison, we analyze every aspect that matters — from features and pricing to user experience and support — so you can make an informed decision.
Ratings Comparison
Feature Comparison
| Feature | Smartsheet | Todoist |
|---|---|---|
| Task Management | Yes | Yes |
| Ai Assistant | Yes | Yes |
| Calendar | Yes | Yes |
| Notes | No | No |
| Collaboration | Yes | Yes |
| Automation | Yes | No |
| Integrations | Yes | Yes |
| Templates | Yes | Yes |
| Analytics | Yes | Yes |
| Mobile App | Yes | Yes |
| Free Plan | No | Yes |
| Starting Price | $9/mo | Free |
| Founded | 2005 | 2007 |
Feature Analysis
Both Smartsheet and Todoist share a solid foundation of core features including Task Management, Ai Assistant, Calendar, Collaboration. Where Smartsheet pulls ahead is with exclusive access to Automation, which can be a deciding factor for teams that rely on this capability. Looking at user ratings, Smartsheet holds an overall score of 7/10 and an ease of use score of 6/10, while Todoist scores 8/10 overall and 9/10 for ease of use. These ratings reflect real user experiences and can indicate differences in usability, support quality, and overall satisfaction.
Pricing Breakdown
When it comes to pricing, Todoist comes in at a lower starting price of Free, while Smartsheet begins at $9/mo. Todoist stands out by offering a free plan, giving you a risk-free way to explore the platform. Smartsheet requires a paid subscription from the start.
Pros & Cons
Smartsheet
- Familiar spreadsheet interface
- Powerful for resource management
- Strong enterprise governance
Cons
- -Feels dated compared to modern tools
- -Expensive for full features
- -Learning curve for advanced features
Todoist
- Best natural language task input
- Clean and distraction-free design
- Excellent cross-platform sync
Cons
- -Limited project management features
- -AI features are basic
- -No built-in time tracking
Who Should Choose Which?
The ideal user for each platform differs considerably. Smartsheet is best suited for PMOs, construction, enterprise operations, making it a strong choice if you fall into any of these categories. Todoist, meanwhile, shines for individuals, freelancers, GTD practitioners, which means it may be the better pick if your needs align with those use cases. Founded in 2005, Smartsheet describes itself as "Spreadsheet-based work management platform with AI automation for enterprises." Todoist, established in 2007, positions itself as "Simple and powerful task manager with natural language input and smart scheduling." Both platforms have been in the market for a similar duration, giving each ample time to refine their offerings and build a loyal user base.
Our Verdict
After analyzing all the data, **Todoist** comes out slightly ahead in this comparison, thanks to higher user ratings (8.0 vs 7.0), availability of a free plan. However, this does not mean Smartsheet is a poor choice — far from it. Smartsheet excels in its own right, particularly for PMOs and construction. Our recommendation: if you value best natural language task input, go with Todoist. If familiar spreadsheet interface matters more to you, Smartsheet is the way to go. Either way, both are solid platforms that have earned their place in the market.
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